Business Rules

Note: For information about business rules that apply to all endowment transaction e-docs, see Standard Business Rules.

In addition to the standard business rules for endowment transactions, the following business rules apply to GL to Endowment transfer transactions:

      When you initiate the e-doc, the system sets the Transaction Sub Type to ‘Cash.’ You cannot change this value.

      This e-doc cannot be reversed. To reverse a transaction, you must generate a new transfer with the required information.

      The system tracks totals separately in the From and To transaction line sections The totals are updated and shown in the space below each section as you add each line.

      Multiple entries are allowed in either or both the From and To line sections of the e-doc.

      You may import line entries into the From and/or To line sections.

      You must make at least one entry into each line section (From and To) of the e-doc.

      Each endowment transaction line must have a valid Etran code for the KEMID(s).

      Each accounting line must have a valid object code for the GL entry(ies).

      For the GL lines:

Object codes representing assets, liabilities, and fund balances (as indicated by the object code’s object consolidation) may not be used on a transfer of funds document

Object codes belonging to the object types of ‘Expense not Expenditure’ and ‘Income not Cash’ may not be used on a transfer of funds document.

The chart specified must be valid and active.

The account must be valid and active, it must be associated with the chart, and it must not be expired.

If a sub-account is specified, it must be valid and active, and it must be associated with the account and chart in combination.

The object code must be valid and active, and it must be associated with the fiscal year and account's chart.

If a sub-object is specified, it must be valid and active, and it must be associated with the object code, account, chart, and fiscal year in combination.

The project code must be valid and active.

      In order for a document to be submitted successfully, the total amount in the From section must equal the total amount in the To section.

      In the standard workflow, the fiscal officer of the General Ledger account(s) in the GL accounting lines is a final approver. This individual may modify the General Ledger lines (as is standard throughout KFS).

      Only General Ledger entries are allowed in the From lines.

      Only KEMID entries are allowed in the To lines.

      The system performs no balance verifications on the General Ledger account from which funds are transferred.

      When you add a transaction line, the system checks to see whether the Etran code affects corpus. If it does, the system updates the KEMID’s corpus value accordingly.

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