Auction or Sold Tab

Auction or Sold tab definitions:

Title

Description

Buyer Description

Required. Enter the name of the person or institution that purchased the asset through an auction or direct sale.

Sale Price

 

Required. Enter the actual selling price of the asset.

Estimated Selling Price

Optional. Enter the estimated selling price of the asset.

Handling Fee Amount

Optional. Enter the amount of a charge levied by the department for readying the asset for disposition.

Preventive Maintenance Amount

Optional. Enter the amount of a charge levied by the department to track the cost of preventive maintenance associated with the disposition of the asset.

Calculated Total

Display-only. This is the estimated sum of the sale price, the handling fee, and the preventive maintenance cost.

Cash Receipt Financial Document Number

Optional. Enter the number of the financial document (such as cash receipt or credit card receipt) created to record the transaction related to the sale or auction of the asset.

Cash Receipt Chart of Account Code

Optional. Enter the chart code used to record the proceeds from the sale or auction of the asset or search for the code from the Chart lookup Description: searchicon.

Cash Receipt Account Number

Optional. Enter the account number used to record the proceeds from the sale or auction of the asset or search for this number from the Account lookup Description: searchicon.

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External Transfer or Gift Tab