Asset Tab

Information in the Asset tab is retrieved from the database when you open the document. This information is view only.

Description: Wor1C9E

Asset tab definitions:

Title  Description

Asset Number

Display-only. System-generated number assigned to the original asset.

Asset Description

Free form field designated to describe the asset in full detail.

Organization Owner Chart Of Accounts Code

Identifies the chart for the owner account that is responsible for the asset.

Organization Owner Account Number

Identifies the account responsible for the asset.


Agency owning the asset, used to identify if the title is vested in other universities or agencies.

Organization Code


Set by the owner account number; identifies the organization responsible for the asset.

Asset Status (Code)

Code indicating the current status of the asset (i.e. 'A' for active, 'R' for retired.)


Describes the condition of the asset (for example, 'Excellent,' 'Good,' 'Fair,' and 'Poor.')

Acquisition Type Code

Describes how the asset was acquired by the institution (i.e., gift, found, etc.)

Asset Type Code

Used to classify the type of assets grouped by categories; the life of an asset is assigned based on the asset type.

Vendor Name

Company or person who has sold the asset to the institution and to whom the first payment was made.


Name of the person or the company that manufactured the asset.

Model Number


Number assigned by the manufacturer to that model of asset.

Serial Number


Unique identification number assigned by the manufacturer to the asset.

Tag Number


Unique identification number issued by the university and affixed to the asset. To issue a loan, return or renew document, the asset must have been assigned a tag number that was entered into the asset database. If the asset has not been tagged, it will not be available in the action list for asset loan, return or renew.

Old Tag Number


When tag numbers are defaced or missing, a new tag number will be assigned to the asset. On the Global Location document when new tags are assigned to assets, the existing tag number is moved into the Old Tag Number field.

Government Tag


Number assigned by a governmental entity to the asset purchased with federal and/or state funds.

National Stock Number 

Federal identification number assigned to the asset.

In-Service Date

Date the asset is placed in service and becomes eligible for depreciation.

Create Date


Date the asset was added to the asset database.

Fiscal Year


Fiscal year in which the asset was created.


Period (fiscal month) of which the asset was created.

Last Inventory Date


Date of last inventory performed by the university or the date an asset was last physically verified, moved, relocated, inventoried, or tagged. When the loan, return or renew document is approved the last inventory date will be updated.


Equipment Loans Tab