Asset Detail Information Tab

 

Asset Detail Information tab field definitions

Title

Description

Asset Condition

Required. Select the condition of the asset from the list (for example, Excellent, Good, Fair, and Poor) or search for it from the Asset Condition lookup icon.

pencil-small    Permissions control view and edit access to this field.

Asset Description

Required. Enter a detailed description of this asset.

Asset Status Code

Required. Select a code from the list to indicate the current status of the asset or search for this code from the Asset Status Code lookup icon.

Asset Type Code

Required. Enter the code used to classify types of assets grouped by categories or search for this code from the Asset Type lookup icon. The asset type groups equipment for reporting purposes. For capital assets, this code also assigns the useful life for depreciation purposes.

Create Date

Required. Enter the date the asset was added to the asset database or select this date from the calendar tool. The date is initially set to the current date.

Depreciation Date

Display-only. The date on which asset depreciation begins for capital equipment. The system computes the depreciation date based on the in-service date and the asset deprecation convention.

In-Service Date

Display-only. This date is system-assigned.

Last Inventory Date

Display-only. The date of the last inventory performed by the University or the date an asset was last physically verified, moved, relocated, inventoried, or tagged.

Manufacturer

Required for capital assets; optional for non-capital assets. Enter the name of the person or company that manufactured the asset.

Model Number

Optional. Enter the number assigned by the manufacturer to this model of asset.

Organization Owner Account Number

Required. Enter the account number for the owner that is responsible for the asset or search for this number from the Account lookup icon.

Organization Owner Chart Of Accounts Code

Required. Enter the chart code for the owner account that is responsible for the asset or search for this code from the Chart lookup icon.

    When the parameter Accounts_Can_Cross_Charts is set to No, the system derives the chart code from the account number entered, and an entry in this field is not required.

Organization Owner Organization Code

Display-only. Identifies the organization responsible for the asset; set by the organization owner account number.

Organization Text

Optional. A free-form text area for use by the organization.

Owner

Optional. Used when the title is vested in other universities or agencies. Enter the name of the owner of the asset or search for it from the Agency lookup icon.

Vendor Name

Required for capital assets; optional for non-capital assets. Enter the name of the company or person who sold the asset to the institution and to whom the first payment was made.

 

More:

Location Tab