Asset Detail Information Tab

Capital Asset Management > Capital Asset Management Transaction Documents > Asset Fabrication > Document Layout

Asset Detail Information Tab

pencil-small The system parameter DEFAULT_FABRICATION_ASSET_TYPE is used to define the default asset type code set on the fabrication document.

This tab contains the identification and ownership information for the asset.

Asset Detail Information tab field definitions

Title	Description
Acquisition Type Code	Display-only. Describes how the asset was acquired by the institution (i.e., gift, found, etc.)For fabricated assets, the acquisition type is defaulted to C (university construction) and is view only.
Asset Condition	Required. Text describing the condition of the asset. Excellent - Newly acquired. Good - Still in good working order. Fair - Equipment is beginning to show age. Poor - Equipment still works but is old and nearly ready for disposal. Permissions control view and edit access to this field.
Asset Description	Required. Enter a detailed description of the asset.
Asset Number	Display-only. A system-assigned identifier unique to each asset. The asset number will be assigned after the user submits the document. This field cannot be modified.
Asset Status Code	Display-only. A code indicating the current status of the asset (i.e. A for active, R for retired, U for university constructed.)When the asset is completed, the asset status is updated to A (active).
Asset Type Code	Describes how the asset was acquired by the institution (i.e., gift, found, etc.)For fabricated assets, the acquisition type is defaulted to C (university construction) and is view only.
Create Date	Display-only. The date the asset was added to the asset database. Defaults to the current date.
Fiscal Year	Display-only. The fiscal year in which the asset was created. The fiscal year is based on the create date. Defaults to the current fiscal year.
Last Inventory Date	Display-only. The date of last inventory performed by the university or the date an asset was last physically verified, moved, relocated, inventoried, or tagged. The last inventory date for the fabricated asset will be set to today's date, and is view only.
Organization Owner Account Number	Required. Enter the account number for the owner that is responsible for the asset or search for the number from the Account lookup icon.
Organization Owner Chart Of Accounts Code	Required. Enter the chart code for the owner account that is responsible for the asset or search for the code from the Chart lookup icon. When the parameter Accounts_Can_Cross_Charts is set to No, the system derives the chart code from the account number entered, and an entry in this field is not required.
Organization Owner Organization Code	Display-only. Identifies the organization responsible for the asset and is set by the owner account number.
Owner	Optional. Used when the title is vested in other universities or agencies. Enter the name of the owner or search for it from the Agency lookup icon.
Period	Display-only. The period (fiscal month) of which the asset was created. The period is based on the create date. Defaults to the current fiscal period.
Vendor Name	Display-only. The company or person who has sold the asset to the institution and to whom the first payment was made.