the information in the Accounting Lines tab.
The reconciliation process might include the following
Verify each transaction against the original receipt
Review purchase for adherence to the institution's policy
Change object code from the default object code to one
that accurately reflects the charge incurred. Make account
redistribution decision and change as needed. Sub-accounts, sub-object codes, or
project codes can also be added.
You may also add additional accounting lines to divide the transactions between
several different accounts.
Note: For information about the common financial transaction tabs such as Document
Overview, Notes and Attachments, Ad Hoc
Recipients, Route Log,
Accounting Linesand Capital Edit tabs,
Warning: The PCDO document cannot be disapproved. Disputes or discrepancies
must be referred to the bank's online dispute process discussed earlier in this
section. A credit arising from a disputed transaction appears as a negative
amount in the PDCO document when the dispute is resolved.
The pending entries include offset
generation lines to cash or fund balance object codes.
Note: Expenses related to procurement cards are held on a clearing account until redistributed using the PCDO document. The pending ledger entries show this clearing account
being appropriately credited, though the account does not otherwise display on
the Route Log tab.
The document is routed to the fiscal officer for each account used in the
Accounting Lines, if other than the fiscal officer initiating the PCDO document.
Otherwise the PCDO document follows the organization review routing
rules. In either case, the Route
Status shows 'ENROUTE'.
Appropriate organization reviewers must approve the document.
Note: For information about the Route Log tab, see Route Log.