These two sections contain the same fields.
Add Item and Current Items section field definitions
Title |
Description |
Actions |
Add or delete lines as appropriate. After a line has been added, the system moves it to the Current Items section. There, you many view and change the details by opening the item using the Show button. |
Assigned to Trade In |
Optional. Select the checkbox if a trade-in line item in the Additional Charges tab has been entered and the trade-in is associated with the line item. This indicator is used to determine the accounts that will be used to prorate the accounts string for the trade-in line item. |
Catalog number |
Optional. Enter the vendor catalog number for this item. |
Commodity Code |
May be required. If the Commodity Code column is not displayed, the ENABLE COMMODITY CODE IND parameter is set to N. The commodity code is required only if the ITEMS REQUIRE COMMODITY CODE IND parameter is set to Y. If the column is displayed, an entry is required. Either enter a code or use the Commodity Code lookup to find it. Information that is entered is validated against the commodity codes that have been defined in the Commodity Code maintenance table. |
Description |
Required. Provide a text description of the item or service being ordered. Clicking the icon opens a screen where the complete item description is displayed. |
Extended Cost |
Display-only. If a UOM and unit cost have been provided, the system automatically calculates the extended cost for this line (UOM x Unit Cost). |
Item Line number |
After the line has been added, the system assigns a number to it. This item may be moved up or down in the sequence of lines by using the arrow buttons. |
Item Type |
Required. Select the type of item being specified on this line, such as Qty or No Qty the default is Qty. |
Quantity |
Required if Item Type is Qty. Enter the quantity of the item in this field. No quantity should be entered when the Item Type is No Qty. |
Tax Amount |
Display-only. If the ENABLE SALES TAX IND is N, this column is not displayed. If sales tax is turned on, the amount that displays here is automatically calculated based on the delivery address. |
Total Amount |
Display-only. If tax has been calculated this will be the Extended Cost plus the Tax Amount; otherwise it will be the Extended Cost. |
Unit Cost |
Required. Enter the cost per unit for QTY item types or the total cost for No Qty item types. |
UOM |
Required if the Item Type value is Qty. Enter the UOM (unit of measure) of use the lookup to find it. |
Inactivate Button: The Inactivate button becomes available only when you are amending a PO. If while amending a PO you would like to deactivate a line item, click the Inactivate button associated with that item. For more information about how to amend the PO, see Purchase Order Amend.
• Click Add button to add a line. The system moves it to the Current Items section.
• Click Delete button to delete a line.
• Click Show button to view the detail. The details may also be viewed or modified by opening the item.
When processing an amendment to a PO, you may deactivate item lines that are no longer valid. To do so, select the Inactivate check box next to the appropriate items. When the amendment is approved, these items are no longer valid for this PO.
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