Add Item and Current Items Sections

 

Add Item and Current Items section field definitions

Title

Description

Actions

Add or delete lines as appropriate. After a line has been added, it is moved to the Current Items section, where the details may be viewed or modified by opening the item using the Show button.

Assigned to Trade In

Optional. Select the checkbox if a trade-in line item in Additional Charges has been entered and the trade-in is associated with the line item. This indicator determines the accounts that will be used to prorate the accounts string for the trade-in line item.

Catalog number

Optional. Enter the vendor catalog number for this item.

Commodity Code

May be Required. If the Commodity Code column is not present it is because the ENABLE COMMODITY CODE IND parameter is set to N. Whether the Commodity Code is required is determined by whether the ITEMS REQUIRE COMMODITY CODE IND parameter is set to N or Y. If the column exists, then the information that is entered is validated against the commodity codes that have been defined in the Commodity Code maintenance table. The Commodity Code lookup can be used to find valid commodity codes

pencil-small    Commodity code will default to the vendor’s default commodity code if one is assigned.

Description

Required. Provide a text description of the item or service being ordered.

Extended Cost

Display-only. If a UOM and unit cost have been provided, the system automatically calculates the extended cost for this line (UOM x Unit Cost).

Item Line number

The system assigns the item number when the Add button is clicked. After a line is added, a number is assigned and the item number may be increased or decreased using the arrow buttons.

Item Type

Required. Select the type of item being specified on this line, such as Qty or No Qty. The default is Qty.

Quantity

Required if the Item Type value is Qty. Enter the quantity of the item in this field. Quantity should not be entered for No Qty.

Restricted

Optional. Select the checkbox if the item or service (such as, flowers or guns) being ordered on this line is restricted.

exclaim   The field definitions of restricted item vary by institution. If your institution has defined restricted items, it is important to check this box. Checking the box makes the requisition ineligible for an APO.

Tax Amount

Display-only. If the ENABLE SALES TAX IND is N. this column will not be displayed. If sales tax is turned on, the amount that displays here is automatically calculated based the delivery address.

Total Amount

Display-only. If tax has been calculated this will be the Extended Cost plus Tax Amount. Otherwise, it will be the Extended Cost.

Unit Cost

Required. Enter the cost per unit for QTY item types or the total cost for No Qty item types.

UOM

Required if the Item Type value is Qty. Enter the UOM (unit of measure) or use the lookup to find the UOM.

 

More:

Additional Charges Section