Accounts Receivable Attribute Maintenance Documents

The Accounts Receivable module includes several support documents that allow users to maintain valid values for various attributes. All of these documents are accessible via the menu.

Accounts Receivable attribute maintenance documents

Document	Description
Billing Frequency	Maintains the billing frequencies that can be assigned to an award to indicate when an award should be invoiced. Displays when Contracts & Grants Billing is turned on.
Customer	Identifies a customer for billing purposes.
Collection Activity Type	Defines various steps taken to collect on outstanding invoice balances from customers, used on the Contracts & Grants Collection Activity document.
Collection Event	Facilitates editing of existing collection events to correct errors or add information.
Cost Category	Defines the categories used to group expenditures on invoices generated for cost reimbursable Awards, and assigns object codes to the categories.
Customer Address Type	Distinguishes between primary and alternative addresses for customers. A customer can only have one primary address but can have many alternate addresses.
Customer Invoice Item Code	Sets up identifiers for default information for items or services being invoiced in the Accounts Receivable Customer Invoice document.
Customer Type	Categorizes various business types for customers (Individual, private business, etc.)
Dunning Campaign	Defines a series of progressively stronger letters sent to customers asking for payment of past due invoices.
Dunning Letter Template	Defines the letters used in each dunning campaign, and provides a means for uploading the templates used to generate the dunning letter pdf files.
Invoice Recurrence	Creates a recurrence record for existing customer invoices so that future invoices will be automatically created based on the recurrence details in this maintenance document.
Invoice Template	Defines the invoice formats and, if restricted, the orgs that can use them. Also provides a means for uploading the templates used to create the invoice pdf files.
Method of Invoice Transmission	Defines the ways an invoice can be sent to a customer (by email, through the mail).
Milestone Schedule	Defines the schedule of events that are billable for Awards that are set up with the invoicing option of milestone, along with the associated amounts and estimated completion date for each event.
Organization Options	Defines invoice and remit-to information for an accounts receivable billing organization. It also links the billing organization to a processing organization that is defined in the System Information table.
Organization Accounting Default	Defines accounting defaults for an accounts receivable billing organization.
Payment Medium	Defines payment types (check, credit card, etc.) for use on the Cash Control document.
Predetermined Billing Schedule	Defines the schedule of dates and associated amounts that are billable for Awards that are set up with the invoicing option of predetermined billing schedule.
System Information	Defines data specific to each accounts receivable processing organization.