The fields on this tab define the individuals responsible for the account as well as continuation account information and Sufficient Funds parameters.
Account Responsibility tab field definitions
Title |
Description |
Account Manager Principle Name |
Required. Enter the name of the account manager, or search for it from the lookup icon. The account manager has the responsibility for ensuring that funds are spent and managed according to the goals, objectives and mission of the organization, to ensure that the funds are being spent according to a budgeted plan and that the allocation of expenditures is appropriate to the function identified for the account. |
Account Sufficient Funds Code |
Required. Select the code that indicates what level
the account is going to be checked for sufficient funds in the transaction
processing environment from the Account Sufficient
Funds list. The choices are: |
Account Supervisor Principle Name |
Required. Enter the name of the account supervisor, or search for it from the lookup icon. The supervisor oversees the management of the account at a higher-level than the fiscal officer, but rarely receives any direct requests for action from Kuali Financials. The account supervisor cannot be the same as the fiscal officer or the account manager. |
Budget Record Level Code |
Required. From the Budget Record
Level list, select the code that indicates if the account
is recording its budget by: An account in the General Fund group cannot have a budget record level code of Mixed. |
Continuation Account Number |
Optional unless the account has an expiration date, in which case it is required. Enter the account that accepts transactions which are being processed on the account after the account expiration date, or search for it from the Account lookup icon. |
Continuation Chart of Accounts Code |
Optional unless the account has an expiration date, in which case it is required. Enter the chart code for the continuation account, or search for it from the Chart lookup icon. The field is required if the account has an expiration date. When the parameter DISPLAY_SOURCE_OF_FUNDS_IND parameter is set to N this value is read-only. |
External Encumbrance Sufficient Funds Indicator |
Optional. Select the check box if external encumbrances are included in the accounts calculation of sufficient funds. Clear the check box if they are not. This functionality does not currently exist and selecting the check boxes does not control the inclusion or exclusion of the accounts from sufficient funds calculation. |
Fiscal Officer Principle Name |
Required. Enter the name of the fiscal officer, or search for it from the lookup icon. The individual is responsible for the fiscal management of the account. |
Income Stream Chart of Accounts Code |
Optional. Select the Chart of Accounts for the income stream account from the Chart list, or search for it from the Chart lookup icon. Parameters control when the income stream chart of accounts code and income stream account number are required. When the parameter DISPLAY_SOURCE_OF_FUNDS_IND parameter is set to N this value is read-only. |
Income Stream Account Number |
Optional. Enter the account which has been designated to receive any offset entries from the account in order to balance responsibility center activity from the Account list or search for it from the lookup icon. |
Internal Encumbrance Sufficient Funds Indicator |
Optional. Select the check box if internal encumbrances are included in the accounts calculation of sufficient funds. Clear the check box if they are not. This functionality does not currently exist and selecting the check boxes does not control the inclusion or exclusion of the accounts from sufficient funds calculation. |
Object Presence Control Indicator |
Optional. Select the check box to indicate that the account uses object presence control. Clear the check box if it does not. This Object presence control presents an error when the account used on an actual or encumbrance transaction is not budgeted for the object code. The Object Non-Budgeted Override box must be checked in order to use the account and object code on the transaction. Organization Review Routing can be set up if someone overrides the budget. |
Pre-Encumbrance Sufficient Funds Indicator |
Optional. Select the check box if pre-encumbrances are included in the accounts calculation of sufficient funds. Clear the check box if they are not. This functionality does not currently exist and selecting the check boxes does not control the inclusion or exclusion of the accounts from sufficient funds calculation. |
Transaction Processing Sufficient Funds Check |
Optional. Select the check box if sufficient funds check should be performed on the account. Clear the check box if not. |
More: