Title

Description

Account City Name

Required. Enter the city where the account is managed.

Account Effective Date

Required. Enter the date when the account became effective.

Account Expiration Date

Optional. Enter the date when the account expires. Business rules on transactions may prevent the use of expired accounts, or provide warnings when an expired account is being used.

Account Fringe Benefit

Optional. Select the check box if this account accepts fringe benefits or clear the check box if it does not. If the check box is not selected, a fringe benefits chart and fringe benefits account must be supplied to indicate where these charges should be posted. If it is not selected, then fringe benefit Chart of Accounts code and fringe benefit account number are required and the fringe benefit account number must have been set up with the account fringe benefit code selected.

Account Name

Required. Enter the familiar title of a specific account

Account Number

Required. Enter the unique number to identify a pool of funds assigned to a specific institution entity for a specific function.

Account Off Campus Indicator

Optional. Select the check box if the account activities occur off-campus; clear the check box if they do not.

Account Postal Code

Required. Enter the postal code assigned by the US Postal Service for the city where the account is managed, or search for it from the Postal Code lookup icon.

Account Restricted Status Code

Required. Select the account restricted status code from the Account Restricted Status list. If the sub-fund associated with the account has a restricted status code, the field pre-fills with the value specified on the sub-fund and cannot be changed. If the restricted status code on the sub-fund is blank, choose an appropriate value.

Account Restricted Status Date

Optional. This date signifies when the funds are targeted to become unrestricted. There is no system functionality around this field and is for informational purposes only.

Account State Code

Required. Enter the code for the state where the account is managed, or search for it from the State lookup icon.

Account Street Address

Required. Enter the street address where the account is managed.

Account Type Code

Required. Select from the Account Type list or search for it from the lookup icon. Examples used to categorize accounts for reporting purposes might include Fee Remissions Accounts or Equipment Accounts.

Campus Code

Required. Select the physical campus on which the account is located from the Campus list, or search for it from the lookup icon.

Chart Code

Required. Enter the code or search for it from the Chart lookup icon.

Closed?

Optional. Select the check box if the account is closed; clear the check box if it is open.

Closing an account is more permanent than expiring - no transactions can use a closed account and a closed account can only be re-opened by a person with the appropriate permission.

Endowment Chart of Accounts Code

Optional. Select the Chart of Account code from the Chart list for the account designated to receive income generated from an endowment account or for the guarantee account for an underwriter for  accounts.

Endowment Account Number

Optional. Enter the account designated to receive income generated from an endowment account or the guarantee account for an underwriter for  accounts, or search for it from the Account lookup icon.

Fringe Benefits Chart of Accounts Code

Optional. Select the chart code for the fringe benefits account from the Chart list or search for it from the lookup icon.

Fringe Benefit Account Number

Optional. Enter the account that accepts fringe benefit charges from the Account list, or search for it from the lookup icon.

Higher Education Function Code

Required. Enter the code if known to classify the purpose of the account, or search for it from the Higher Education Function Code lookup icon. The code indicates whether the activities associated with an account are for purposes such as instruction or research.

Organization Code

Required. Enter the number for the owner of the account, or search for it from the Organization lookup icon.

Responsibility Center Code

Display Only.  The Responsibility Center Code associated with the Organization Code.

Responsibility Center Name

Display Only. The Name associated with the Responsibility Center Code.

Source of Funds

Optional. Enter the Source of Funds code to identify the funding source.

Sub-Fund Group Code

Required. Enter the code which relates an account to a fund, or search for it using the lookup icon.