General Ledger Pending Entry

Description: KFS report that displays pending transactions from documents that have been approved or submitted for approval, but have not yet posted to the General Ledger. Used to review pending transactions by fiscal period.

Access: Any KFS user can initiate a General Ledger Pending Entry Lookup.

KFS Module: Financial Processing.

Routing: None.

On This Page: Query Fields | Results

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Query Fields

Some query fields will be populated by default. On the General Ledger Pending Entry query, the current fiscal year will display in the Fiscal Year field; AC, or Actual, will display in the Balance Type Code field; and the current fiscal period will display in the Fiscal Period field. Delete or change this input as desired.

Fiscal Year, Chart Code, Account Number, and Fiscal Period are the required fields on this query. Alternatively, if the Document Number is entered, Fiscal Year is the only required field. Limit search results by providing additional search parameters. Use the magnifying glass beside each field to search for a value if you do not know what to enter. Wildcard characters are compatible with the following fields in this query:

  • Account Number
  • Sub-Account Number
  • Object Code
  • Sub-Object Code
  • Fiscal Period

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Include Pending Ledger Entry

Balance inquiries allow a user to choose to include or exclude pending ledger entries. Pending ledger entries are transactions from documents that have been approved or submitted for approval, but have not yet posted to the General Ledger.

  • Approved: Include data from documents that reached Final status sometime today. These transactions have been approved and will post to the General Ledger overnight.
  • All: Include data from all documents associated with this account, regardless of their status: Saved, Cancelled, En Route status, or Final. Selecting this option can generate misleading results. Saved documents may contain incomplete or unbalanced accounting entries. Additionally, submitted documents may not reach Final status. Use this option with the understanding that saved and unapproved transactions may change drastically prior to posting to the General Ledger, or may never post at all. Default option.

Results

Results include:

  • Ledger Entry Amount: The dollar amount associated with a specific ledger entry.

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Note that clicking on a document number opens the KFS document or Labor Ledger Entry.